AHP Seeks Program Assistant

Posted April 2018
Job Title Program Assistant III
Req Number 49226BR
Job Code/Payroll Title 4722 Administrative Assistant III
Location Mission Center Building
Department Psychiatry/Alliance Health Project
Work Days Monday–Friday 8:00 am–5:00 pm
Shift Length 8 Hours
To apply Follow this link

Under the supervision of the Provider Training and Education (PTE) Manager, the PTE Program Assistant III has primary responsibility for the day-to-day administrative functioning of the PTE program, including overseeing the work of other administrative personnel or temporary personnel, if funding allows. The individual, or their supervisee, will undertake a variety of administrative tasks—ranging from registration support to accounting and purchasing to database entry and maintenance—to support the PTE team produce and deliver face-to-face and online trainings, technical assistance, and other education activities and materials. Among the tasks are: oversight of online registration and course delivery systems; technical support for registrants and participants, and their supervisors; interface with HIV county coordinators and program funders; drafting training schedule based on contractual deliverables and other requests; manual and materials preparation and shipment (includes material classified as biohazardous); preparation and processing of travel reimbursements; proofreading and basic document layout; and technical support for word-processing software. This position will be in the UCSF Mission Center Building.

The job will involve the ability to lift up to 20 lbs. (supplies, boxes, files, etc.).

The UCSF Alliance Health Project (AHP) provides a wide range of direct mental health services to support the mental health and wellness of the lesbian, gay, bisexual, transgender, and queer (LGBTQ) and HIV-affected communities in constructing healthy and meaningful lives. Since 1984, AHP has served thousands of clients, counselors, and clinicians, justifying its reputation as one of the leading HIV and LGBTQ mental health agencies in San Francisco. Since 1988, AHP’s Provider Training and Education Unit has sought to transform the agency’s unique direct service experience into counseling approaches for other providers and to disseminate these approaches in face-to-face and online trainings and publications including newsletters and books.

AHP remains the primary developer of HIV test counseling curricula in California and the primary trainer of state-funded programs. And since 2014, AHP has been a Centers for Disease Control and Prevention Capacity-Building Assistance (CBA) Provider, implementing a range of HIV counseling and testing interventions—including training, technical assistance, and information dissemination—for frontline agencies nationwide. Finally, AHP is expanding into non-HIV-related education for providers working in with LGBTQ communities.

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.

Required Qualifications

  • High school graduation and four years of related administrative experience; or an equivalent combination of education and experience
  • One year of experience working with databases or accounting software
  • Two years of experience of word-processing and spreadsheet software
  • One year of office experience
  • Able to work safely with biohazardous materials
  • Working knowledge of financial or accounting concepts, processes and procedures; familiar with department chart of accounts and fund accounting
  • Intermediate Microsoft Excel skills. Computer literacy, proficiency with Microsoft Office Suite
  • Excellent verbal, telephone, and written communication skills; excellent interpersonal and customer service skills
  • Ability to work effectively with populations diverse in gender and sexual orientation; sensitivity to HIV/AIDS, substance abuse treatment, and multicultural issues
  • Able to follow written and verbal directions accurately
  • Ability to meet deadlines, set priorities and detail-oriented
  • Demonstrated excellence in reliability and attendance

Preferred Qualifications

  • Bachelor degree in business administration, accounting, finance or related field and minimum of two years’ experience in financial management, budget development and/or research contracts and grants administration, or an equivalent combination of education and experience in a university setting
  • Knowledge of Salesforce or Constant Contact
  • Knowledge of MyExpense
  • Knowledge of Moodle Learning Management System
  • Prior UCSF or UC experience